Here is the latest, and hopefully the final word on track-and-trace, pre-registration, camping plus an insight into how things will work on the day. The following is important information for everyone planning to attend – whether entrant, passenger, spectator or trader. So please read carefully and take the requested actions.
Track-and-Trace
I am preparing the master track-and-trace list which needs to include EVERYONE onsite at Prescott on Saturday. Copies will be printed off for the gate marshals to use to check everyone in. I have started assembling the list and have posted it to the Entry page on the Pre-War Prescott website at
http://prewarprescott.com/?page_id=547. I have only included the last four digits of contact numbers on this spreadsheet, but that should be good enough for you all to check that I have your correct number. I am mostly extracting these numbers from the entry forms, but of course, they do not include passengers, so I suspect that the list is woefully incomplete at the present time.
The good news is that IF you are not found on the list when checked in at the gate, then the gate marshals will be able to take names and contact details on the spot. This means that we CAN accept spectators and entrants at the gate who have not pre-entered, and simply want to pay at the gate. I know, for example, that some people cannot know until very shortly before the day, whether they will be able to come or not, so this will not now be a problem.
The bad news is that the more people that need to have their details taken at the gate, the worse will be the traffic back-up in the lane which will cause unacceptable congestion for the locals and, in turn, problems for the BOC. So please help me get the list as complete as humanly possible in advance.
Covid
Good news! No more need to show proof of vaccination or a recent negative test. We’ll simply be checking everyone’s temperatures at the gate on the day. However, we must reserve the right to refuse entry for anyone who has a fever over 38 degrees C (or 100.4 degrees F).
MSUK Clubman Licenses
New for this year and nothing to do with Covid is the MSUK requirement for everyone 18 and over who wishes to climb the hill – drivers AND passengers – to have an MSUK Clubman license. This is quick, easy and free to obtain at
https://rsclubman.motorsportuk.org/.
On arrival at Prescott, all those wishing to climb the hill – drivers and passengers 18 and over - will need to visit the BOC office where Bethany Hargreaves will be checking licenses and giving out wristbands to indicate proof of license. If you have NOT got a license, don’t worry. You will simply be able to fill in the simple application form in the office and you will be good to go. These forms will then be sent to MSUK the following Monday.
Pre-Registration for Pre-War Prescott
Once you have your shiny new license, you should pre-register for the event on the BOC website. The link is
https://forms.office.com/Pages/Response ... I3WkgwOC4u. But again, if you have not pre-registered, don’t worry. You will be able to register on the day, but the more pre-registered bods we have, the less paperwork there will be on the day.
The track-and trace spreadsheet explained above also has a column for pre-registration. Apart from myself, it is all No’s at the moment. I want it to be all Yes’s by the day!
As you can imagine, all of the above is causing a vast amount of work behind the scenes and a good deal of red tape for all of you to battle through, but the more we can all put behind us now, then the more enjoyable and relaxed the day will be. Thanks in advance for your understanding and co-operation, and can I ask all participating club representatives to follow up regarding these requirements with your respective club members, so as to maximize the chances of reaching everyone.
Camping
Camping is ON. BUT you do need to pre-book with the BOC this year. Call them on 01242/637136. But there is an IMPORTANT directive for camping this year. Because the local Rotary Club are holding their event on Sunday, they will be marking out the orchard on Saturday evening. So I have agreed that we will all pitch our camps, campers, etc. right across the far side of the Orchard (where many of you traditionally locate yourselves). But please no not pitch yourself along the stony track past the Bugatti Trust building, i.e. behind the hedge from the lane. If you do, you risk your tent being bodily moved when you aren’t looking!
Entries
We’ve had about 25% of the entries rolled over to 2022 which means that right now we have 209 entries and 356 climbs booked. So right now we have plenty of remaining capacity and entries remain open. But, as mentioned above, if you cannot make a decision before the day, or simply want to wait to see how things play out, we will be able to accept entries and spectators at the gate on the day. However, if you wish to climb the hill, you should book now in order to receive your free climb. There may or may not be spare climbs to be had on the day, depending on how many more entries arrive between now and the day.
Do come back to me with any questions or queries on any of the above or anything else.